Mastering Zoom Keyboard Shortcuts: Enhance Your Productivity

Zoom is packed with so many features and navigating them can be much easier with keyboard shortcuts. These shortcuts allow you to control meetings, chats, and so much more without reaching for your mouse. Here’s how to view, edit, and make the most of Zoom’s keyboard shortcuts, plus a complete list for your reference.

How to View and Edit Zoom Keyboard Shortcuts

Accessing the Shortcuts

1. Sign in to the Zoom desktop app.
2. Click your profile picture in the top right corner, then select Settings.
3. In the Settings menu, click Keyboard Shortcuts.

This will display all available shortcuts.

Editing Shortcuts

To customize a shortcut:

• Click on the shortcut you want to change.
• Press the new key combination you’d like to use.

Global Shortcuts

Some shortcuts can work even when Zoom isn’t the active app. To enable this feature, check the box next to the desired shortcut in the list.

Essential Zoom Keyboard Shortcuts

Here’s a breakdown of useful shortcuts organized by function:

Meeting Controls

• Ctrl+Alt+Shift: Focus on Zoom Meeting controls (useful during screen sharing).
• Alt+F1 / Alt+F2: Switch between Speaker view and Gallery view.
• Alt+F4: Close the current window.
• Alt+V: Start/stop video.
• Alt+A: Mute/unmute yourself.
• Alt+M: Mute/unmute everyone except the host (host only).
• Alt+S: Open the share screen window or stop screen sharing.
• Alt+R: Start/stop local recording.
• Alt+C: Start/stop cloud recording.
• Alt+P: Pause/resume recording.
• Alt+F: Enter/exit full screen mode.
• Alt+H: Show/hide in-meeting chat panel.
• Alt+U: Show/hide participants panel.
• Alt+Q: Prompt to leave or end the meeting.

Chat and Messaging

• Ctrl+W: Close the current chat session.
• Ctrl+Up / Ctrl+Down: Navigate between chat conversations.
• Ctrl+N: Start a new chat.
• Alt+Shift+T: Take a screenshot.
• Ctrl+K: Insert a hyperlink in a chat message.

Phone Controls

• Ctrl+P: Call the highlighted number.
• Ctrl+Shift+A: Accept an incoming call.
• Ctrl+Shift+E: End the current call.
• Ctrl+Shift+D: Decline a call.
• Ctrl+Shift+M: Mute/unmute a call.

General Shortcuts

• Alt+F4: Close the Zoom window.
• Ctrl+F: Search within Zoom.
• F6: Navigate between Zoom popup windows.
• Ctrl+Alt+Shift+D: Start a network diagnostic.

Why Use Keyboard Shortcuts?

Keyboard shortcuts save time, keep your workflow smooth, and let you multitask efficiently during meetings or chats. Whether you’re leading a team call, responding to messages, or managing recordings, shortcuts put essential controls at your fingertips.

Enable global shortcuts for frequently used commands to stay productive, even while multitasking across apps.

Pro Tips

• For hosts: Use shortcuts like Alt+M to quickly manage participants’ microphones.
• When presenting, rely on shortcuts like Alt+T to pause/resume screen sharing.
• Enable shortcuts globally for uninterrupted control, even when Zoom is in the background.

With this guide, you’re ready to streamline your Zoom experience and make the most of every meeting. Memorize a few key shortcuts, or keep this list handy for quick reference. Happy Zooming!